Most automation projects start with a tool and end in a mess. We start with your calendar and your inbox. We find the work that repeats, work out which of it is worth automating, build that part with you, and leave you able to run it without us.
| Mon | Tue | Wed | Thu | Fri | |
|---|---|---|---|---|---|
| Sending quotes and estimates | Mon · Automation candidate | Tue · Automation candidate | Thu · Automation candidate | Fri · Automation candidate | |
| Chasing client documents | Mon · Automation candidate | Tue · Automation candidate | Wed · Automation candidate | Thu · Automation candidate | |
| Logging staff check-ins | Mon · Automation candidate | Wed · Automation candidate | Fri · Automation candidate | ||
| Month-end close | Fri · Occurs | ||||
| Answering texts and email inquiries | Mon · Automation candidate | Tue · Automation candidate | Wed · Automation candidate | Thu · Automation candidate | Fri · Automation candidate |
| Vendor calls | Tue · Occurs |
OccursAutomation candidate
This one’s an example. In a full diagnosis we map your actual week like this, from your calendar and a conversation.
We list a sector once we can show the evidence for it. The rest go up as we confirm them.
What we fix first — A request checklist, reminders that send themselves, and one board showing what is still outstanding
In a survey of 816 accounting, bookkeeping and tax firms across North America, “getting documents from clients” was the single biggest workflow problem. Seven in ten of them run firms of five people or fewer. (Financial Cents, 2025)
Start a Fit Check for thisThe tools are good enough now. What goes wrong happens before you ever open one.
Someone buys an app before anyone has named the bottleneck. Three weeks later there’s an automation for something that was never the problem, and the real one is still there.
A day disappears perfecting a task you do twice a month. The one you do six times a day is still sitting there.
Outsourced automation works until it breaks. If nobody on your side knows how it was wired, you’re waiting on a contractor to fix something you can’t see.
This is how a full engagement runs, and we build only what needs building. The free Fit Check is a short, AI-led first pass at step one.
We sit down with you and write out your week as it actually runs — what repeats, how long each thing takes, and where it jams.
We put the changes in order and price them, so you can see hours saved against what the tools and the build will cost.
What we build lives in your own accounts and stays fixable by you. You keep the guides and the recordings, and we explain as much as you want.
We build the parts that need building, with you watching. How it was made matters as much as what it does.
Add only what earns its place.
Five quick questions, then a short AI-led interview about the one task you most want gone. You get a recommended approach, the yearly hours involved, and what to try this month — on screen and by email. About 15 minutes.
Ask us to call youAn interview-based map of your workflow: where it jams, what to change first, which tools fit, what the return looks like, and a 30/60/90-day plan.
We build the core automations in your own accounts, alongside you. Written guides, screen recordings, an operating checklist, and a training session.
A monthly review and an improvement meeting. Error monitoring and small fixes. A quarterly report. We don’t sell unlimited change requests.
Example result
An illustrative result for a made-up staffing agency. Not a real client.
What we’d recommend
The reports already follow a near-fixed pattern — a name and a time. Moving check-ins onto a simple form that writes straight into the sheet is the most realistic first step.
132hours a year of hands-on work, from the numbers given
The problem, in your words
Staff report their check-in and check-out over KakaoTalk, and every day someone types it all into a spreadsheet.
What could be automated
What a person should keep doing
What the interview couldn’t tell
What to try this month
Diagnosis and design are handled by someone with a background in both educational technology and software engineering — someone who most enjoys learning how an unfamiliar business actually runs, then explaining it back in plain terms.
A graphic designer on the team shapes the brand and the look of the site.
Daheyo Works is an AI and workflow automation consultancy for small businesses. We find the repetitive work in how your business runs, work out which of it is worth automating, design the change, and teach you and your team to run it. We build only the parts that need building, and we build them with you.
Owners and teams of small businesses in the US who are worn down by repetitive work, such as quotes, document requests, staff records and customer inquiries, and want the business to run on a system. We consult in English and Korean, so Korean-American business owners can talk it all through in Korean.
A free first look at the one task you most want gone. You answer five short questions, then go through a short AI-led interview. It takes about 15 minutes. You get a recommended approach, the hours the task takes in a year, and what to try this month, on screen and by email.
Only the Fit Check. Its interview runs on Anthropic’s Claude, and our team can read the results. Full diagnoses, designs and training are done by people.
We don’t start from a tool. We choose tools after we have mapped the work, and we set them up in your own accounts, so what we build stays yours. A Diagnosis Report says which tools fit and what they cost against the hours they save.
We build what needs building, but alongside you, and you keep the guides and the recordings. What we will not do is hand back something only we can change — if it lives in your accounts and you can fix it, we have done the job.
Fit Check answers and call requests alike are deleted automatically 30 days after you submit them. If we go on to work together, we keep them while that continues and delete them 30 days after it ends. You can ask us to delete them sooner at any time at hello@daheyo.com.
The free Fit Check takes about 15 minutes. Anything beyond that depends on how much work we are looking at, which is what the 15-minute call is for — we look at the scope together and put dates on it there.
Yes, and often that is faster. Leave your number and the times you can actually pick up, and we call within one business day — no slot grid to work out. The Fit Check is a typing exercise, so if writing your work out is the awkward part, skip it and talk to us instead.
Ask us to call you — leave a number and when you can pick up. Or try the free Fit Check on this site first if you would rather see something before you talk to anyone. Either way you can email hello@daheyo.com and tell us about the task that takes up most of your week.
Start with a free Fit Check on the task that takes up most of your day. It tells you straight whether a full diagnosis is worth it — or whether you don’t need us yet.
Ask us to call youTry the free Fit Check first
Rather write first? Email hello@daheyo.com
